Logistic Assistant

welcome to REAZN BELGIUM

The Logistic Assistant is responsible for providing administrative support for incoming raw materials and outgoing finished products and waste. He acts as a link between the production teams and the Purchasing and Sales Back Office (based in our company in Luxembourg), which organises transport, ensuring that operations comply with company standards and current regulations.
It is also responsible for the administration of receipts, correlating and checking the weights of the different qualities of materials received with the quantities and qualities announced by the suppliers, then allocating them to the corresponding contracts.
It ensures compliance with regulatory obligations in terms of transport, waste transfer, transport of dangerous goods and detection of orphan sources (radioactivity), while guaranteeing application of the ISO 9001, 14001, 45001 and 50001 (and IATF) standards.

your mission

Production Process 

• Welcoming drivers, delivery personnel, visitors and subcontractors at the counter and handling their transport documents. You’re their first point of contact if they have any questions, and you make sure that good relations are maintained. This also involves communicating professionally, courteously and effectively.
• Checking documents and entering the necessary data, including checking and taking photos of lorries/containers in accordance with established checklists.
• Supervision of incoming and outgoing goods flows.
• Validation of the various incoming transport documents (CMR, delivery notes, waste tracking slips, etc.).
• Administrative management of incoming goods, checking quantities received and entering data into the ERP system.
•  Transport administration, drafting transport documents for dispatch (CMR, delivery notes, waste tracking slips, multimodal documents, etc.).
• Organising and filing documents for easy and compliant retrieval.
• Communicating with loading and unloading operators to organise timing and direct drivers and respond to their requests.
• Preparing, dispatching and tracking samples.

Indirect Procurement Process

• Manage the placing of indirect purchase orders (consumables, tools, office supplies, etc.).
• Enter the quantities received accurately into the system.
• Reconciling delivery notes with invoices.
•  Ensuring administrative follow-up and compliance of indirect purchases.
•  Compliance with industry regulations and quality, safety and cyber-security standards.
•  Participating in any internal and external training courses required.
•  Contributing to the structuring and organisation of the working environment.
•  Performing any other tasks reasonably required by line management.

 

Your profile & skills

• Experience in a similar administrative role in logistics would be an advantage.
• Ability to manage several tasks simultaneously, with good organisational skills and effective time management.
• Good interpersonal skills, communicating responsively and constructively with a variety of people.
• Ability to work independently, resilience to stress and perseverance.
• Ability to manage complex situations.
• Knowledge of supply chains, transport planning and stock management.
• Excellent French language skills, good knowledge of English and Dutch,
• Ability to communicate effectively in French or English with people who are not always native speakers, demonstrating adaptability and clarity.
• Analytical and problem-solving skills.
• Fluency in the use of software (Outlook, Navision, Excel, Word) is essential, particularly for data entry and processing, document management and internal communication. The ability to work independently with these tools is required.

our offer

• Your effort will be rewarded with an attractive salary, complemented by several fringe benefits such as a luncheon vouchers, insurances (hospitalization), bonus…In addition,  we provide training opportunities to further develop yourself.